Participation in an exhibition is not only renting space and designing an exhibition stand. Such firms like exhibition company are forgetting hidden costs: freight, mounting, technical fees, last minute changes and needs of exhibition halls. It all can significantly contribute to the event budget. A professional exhibition firm or trade show exhibit company not only helps to create nicely looking stand, but also helps to professionally plan all stages. They anticipate potential costs and offer cost-reducing and time-reducing solutions that reduce the unpleasant surprises.
Early Planning Pitfalls
Even when planning your stand early, you might run into some unforeseen expenses. Usually overlooked to include in budgets is rush fees, expedited printing of graphics, or courier services for missing stand components. These can easily add up and affect the overall cost of exhibiting.
A trade show exhibit company or experienced exhibition stand builders like ESBAU plan for possible delays and include buffer schedules. They also incorporate active milestones with which you can identify and fix issues in advance.
Having a trusted contractor saves you the costly mistakes and hassle-free means of getting a great stand within budget. This is especially important to brands who represent products in international exhibitions where time and logistics are a concern.
Design Choices That Snowball
Some exhibition stand design decisions can result in unnecessary cost. Especially the following:
- Exhibit coatings and non-standard finishes;
- Special materials requiring special delivery conditions;
- Theatrical elements which are specially made and cannot be reused;
- Specific structures with extended assembly times.
All the above can drive the cost of exhibition stand building up.
The answer? Look to a seasoned trade show booth builder who will provide modular, reusable elements that maintain the wow factor without extraneous costs. Not only does this ease the budget, but also facilitate transportation and changing up the stand for various shows.
Freight & Handling Shockers
Most businesses are not aware of the level of concealed cost involved in transporting show stands and event stands. Large boxes, unusual sizes and double handling charges in an exhibition venue or warehouse are expensive very quickly.
The solution is a total stand design with logistics consideration and grouped delivery of every component. Experienced contractors simplify packaging and logistics processes in advance, saving money, speeding up installation, and reducing damage likelihood. In this manner, exhibition attendance becomes more calculable and profitable.
Labour & Overtime Ambushes
One of the factors that is often forgotten is the hidden costs of installing exhibition solutions outside of working hours or on days of increased rates. In addition to this, there are union fees, especially at international exhibitions.
An experienced exhibition builder helps to avoid these costs through careful planning. The team is formed in advance, and the assembly schedule is agreed with the organizers to avoid additional payments for overtime work. This approach ensures savings and timely installation of the stand without unpleasant surprises.
Tear-Down & After-Show Bleeds
After an event, companies might face unexpected costs: dismantling during weekends, storage costs for materials or stand component disposal. Such unexpected costs might significantly contribute to the final expenditure.
The expert solution of the stand builder – cyclical organization and reuse of resources. It is ensured by pre-agreed dismantling periods and transport, and the utilization of modular elements with the possibilities for future events. It reduces costs and makes exhibition participation profitable and eco-friendly.
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